At D EVENTS PLATFORM SCP, we are committed to protecting the privacy and personal data of people who contact us, our clients, suppliers and event attendees whose data we may manage on behalf of our clients.
This Privacy Policy explains what data we may process, for what purposes, for how long, and the rights of the individuals concerned.
Controller: D EVENTS PLATFORM SCP
Tax identification number (NIF): J66371261
Address: C/ Renaixença, 53, 2-3, 08041 Barcelona
Email: info@eventsplatform.net
Website: www.eventsplatform.net
Depending on your relationship with us, we may process the following categories of data:
Contact data
Client data
Professional contact details of suppliers and collaborators
Event attendee data
In certain projects, we may manage, on behalf of our clients, attendee data needed to organise the event, such as identification, contact, registration and accreditation data or information needed to provide certain services.
When it is necessary to manage information relating to allergies, food intolerances, accessibility needs or other data that may be considered special categories of data, only the essential data will be collected, with the specific authorisation required in each case.
Personal data may be used for the following purposes:
Enquiries and contact
To manage and respond to enquiries received through our website, email or other contact channels.
Data provided through the contact form will be used solely to respond to the enquiry, prepare a quotation where appropriate and manage the subsequent relationship if services are contracted.
Proposals and quotations
To assess requests and prepare proposals, quotations and documents relating to potential projects or services.
If no service is ultimately contracted, the data will be deleted when no longer needed to handle the enquiry, unless a legal obligation requires their retention.
Providing services to clients
To manage, coordinate and perform the services contracted by our clients, including the planning, production and organisation of events and communication projects.
Administrative management
To manage contracts, quotations, orders, billing and the administrative, tax and legal obligations related to our activities.
Supplier relationships
To manage requests for quotations, the contracting of services and professional coordination with suppliers needed for our activities.
D EVENTS PLATFORM SCP does not use data collected through the website to send newsletters, advertising or unsolicited commercial communications.
We also do not sell or disclose personal data to third parties for commercial purposes.
Data will not be used for purposes other than those for which they were collected, unless there is a legal obligation or valid authorisation from the data subject.
D EVENTS PLATFORM SCP organises and manages events on behalf of its clients.
When a client provides us with attendee lists or commissions us to create and manage a registration form, the client is generally the controller of those data and D EVENTS PLATFORM SCP acts as processor, following the client’s instructions.
In such cases, the client determines what data must be collected, for what purpose and for how long they must be processed.
D EVENTS PLATFORM SCP will use those data exclusively for the tasks needed to organise and carry out the contracted event.
Where appropriate, registration forms will provide specific data protection information applicable to the event. That specific information will prevail over this policy in all matters relating to that particular processing.
Attendee data may come directly from the individuals concerned through registration forms or be provided by the client responsible for the event.
Once the event has ended and been closed, the data may be delivered to the client upon request.
When the client no longer needs to retain the data and they are no longer necessary for managing the event, D EVENTS PLATFORM SCP will delete them, unless a legal retention obligation applies or the client acting as controller gives different instructions.
The legal basis depends on each processing activity.
For enquiries received through our contact channels, processing may be based on the data subject’s consent and, when the request relates to the potential contracting of our services, on taking pre-contractual steps at that person’s request.
Where there is a contractual relationship, processing will be necessary to perform the contract and provide the agreed services.
Certain processing related to administrative, accounting or tax obligations will be carried out to comply with applicable legal obligations.
Professional data of contact persons at clients, suppliers and companies with which we have a professional relationship may be processed on the basis of our legitimate interest in managing that relationship, within the limits established by applicable law.
For events in which we act as processor, the client acting as controller will determine the applicable legal basis.
When it is necessary to process special categories of data, such as certain information concerning health, allergies or accessibility needs, the specific safeguards and conditions required by law will also apply and, where appropriate, the data subject’s express authorisation will be requested.
Data will be retained only for as long as necessary to fulfil the purpose for which they were collected.
Data associated with a contractual relationship will be retained for the duration of that relationship and subsequently for the periods needed to address potential liabilities and comply with legal obligations.
Data relating to enquiries or quotations that do not lead to a contract will be deleted once the request has been closed and retention is no longer necessary.
Attendee data managed on a client’s behalf will be retained for the time needed to organise, carry out and close the event and subsequently in accordance with the client’s instructions and applicable legal obligations.
D EVENTS PLATFORM SCP does not sell or trade personal data.
To provide our services, we may use technology providers that supply web hosting, forms, information storage, email, IT support or other services needed for our activities.
When these providers process personal data on behalf of D EVENTS PLATFORM SCP, they will act as processors and be subject to the relevant data protection obligations.
We may also disclose information where necessary to professional advisers for the management of tax, accounting or legal obligations.
Data may be disclosed to public administrations, courts, authorities or competent bodies where required by a legal obligation.
Some technology providers used in our activities may operate internationally.
Where processing involves an international transfer of personal data outside the European Economic Area, the safeguards required by the General Data Protection Regulation and the legislation in force at the time will apply.
D EVENTS PLATFORM SCP does not make decisions based solely on automated processing that produce legal effects or similarly significantly affect individuals.
Nor do we profile website users for advertising or commercial purposes.
D EVENTS PLATFORM SCP applies technical and organisational measures designed to protect personal data against unauthorised access, loss, alteration, destruction or improper disclosure.
These measures are adapted to the nature of the data processed, the context of processing and the associated risks.
Individuals who provide personal data are responsible for ensuring that the information supplied is truthful, accurate and up to date.
Data subjects may exercise the rights recognised by data protection law and, where applicable:
To exercise these rights, you may send a request to: info@eventsplatform.net
The request must enable the applicant to be identified and specify the right they wish to exercise.
Only where there are reasonable doubts about the identity of the person making the request may we request additional information necessary to verify it.
Requests will be handled within the legally established time limits.
If you believe that the processing of your personal data does not comply with the law, you may lodge a complaint with the Spanish Data Protection Agency (AEPD) at: www.aepd.es
Our website may contain links to external pages or services, such as video platforms.
When following these links, the user leaves the D EVENTS PLATFORM SCP website and becomes subject to the terms and privacy policies of the relevant provider.
D EVENTS PLATFORM SCP does not control the privacy policies or data processing carried out by those external sites.
What cookies are
Cookies are small files that certain websites may store on a user’s device while browsing.
They may be used to enable the technical operation of a page, remember certain preferences or perform other functions depending on their purpose.
Cookies used on this website
The D EVENTS PLATFORM SCP website may use technical cookies needed to ensure its proper operation, security and navigation.
These cookies do not require consent when they are strictly necessary to provide a service requested by the user or to enable the technical operation of the site.
D EVENTS PLATFORM SCP does not currently use web analytics tools, advertising profiles or systems intended to track users for commercial purposes.
If non-essential cookies requiring consent are introduced in the future, users will be informed in advance and appropriate mechanisms will be provided to allow them to accept, reject or configure those cookies before installation where legally required.
Third-party cookies
Some technical features of the page may depend on services provided by third parties.
In such cases, information may need to be processed to provide the feature, subject to the conditions and safeguards required by law.
Links to external sites, such as YouTube, do not in themselves result in cookies from those platforms being installed through our page. If the user voluntarily accesses the external site, that provider’s privacy and cookie policies will apply.
Managing cookies through your browser
Users can configure their browser to accept, block or delete cookies.
Deleting or blocking certain technical cookies may affect the operation of some parts of the website.
Cookie management options are normally found in the privacy or security sections of the browser settings.
D EVENTS PLATFORM SCP may amend this Privacy and Cookie Policy when necessary to reflect changes to its services, the operation of the website or applicable law.
The current version will always be available at: www.eventsplatform.net/politica-privacidad/